Budgets

Use to search for existing budgets.

Click to add a new budget.

Note:  there must be cost codes assigned to the project prior to creating the budget.

 

Click to save the header details of the form.  Note:  The header information must be saved in order to enter the detail fields.

Click to add a new line item.  You can also use the Add Cost Codes button to pull from a list of existing Cost Codes (See #6).

Click to add Cost Codes.  Once selected a list of the Cost Codes that you set up for the project will be displayed on the left hand side of your screen.  (Note:  The Cost Codes can be grouped by any of the Cost Code segments)  Select on the Cost Codes that you would like in your budget and "drag and drop" to the right hand side of your screen.  Once all items are selected, click Save and Close.

This field will allow you to enter units of measure and quantities of that item.  If this option is not selected, the line item will be a lump sum value.

Line:  This field will be automatically populated by PMWeb.

Group 1: This field will be automatically populated by PMWeb based on the Cost Code selected.

Cost Code:  Select the Cost Code associated with the line item.

Description:  This field will be automatically populated by PMWeb based on the cost code selected.

UOM:  Select the unit of measure from the list values (only viewable if use unit cost is checked)

Quantity:  Enter the quantity (only viewable if use unit cost is checked)

Unit Cost: Enter the cost of the line item (only viewable if use unit is checked)

Original Owner Budget:  This field represents the original requested budget amounts. This field can be automatically populated by PMWeb based on the value entered in the Original Project Budget field if your Settings are set to do so.

Original Project Budget: Enter the the approved budget amount for that line item.  This field will automatically populate the original Original Owner Budget field if your Settings are set to do so.

Funding: Click the icon under the Funding field to set funding percentages or amounts for that line item.  The current funding sources will be displayed.  Enter either the percentage or cost for each funding source and click save (PMWeb will automatically update either the percentage or the amount fields based on your entry).  The funding field will now be populated with an amount based on values entered in the funding screen.

Company:  Select the company associated with the line item if applicable.

Task: Select the task associated with the line item.  The options available are based on the tasks established in the schedule module.

Budget Period:  Select the budget/accounting period of the line item.  The options available are configured by your Administrator in the Portfolio>Lists>Periods menu.

Start:  This field will be automatically populated by PMWeb based on the task selected (based on the start date of the task).  This field can also be manually populated.

Finish:  This field will be automatically populated by PMWeb based on the task selected (based on the finish date of the task).  This field can also be manually populated.

Curve:  Select the cash flow curve (bell, linear etc.) of the line item.

Notes: Enter details regarding the line item

Phase: Select the phase (design, construction etc.) associated with the line item.  The options are configured by your Administrator in the Porfolio>Lists>Projects menu.

Location: Select the location (building 1, 2 etc.) associated with the line item.  The options are configured by your Administrator in the Porfolio>Lists>Projects menu.

 

Note:  To hide the fields that are not in use by your organization, right click on any header.  Go to columns and uncheck the fields you want to hide then click Save Layout.

Click to configure projections/cashflow curves for that line item.  Click Add to enter information.  This screen will also allow you to run different cashflow scenarios (changing curves, adding different periods etc.).  Once all information is entered a visual graph of the cashflow will be displayed.

 

Note:  the line item must be saved before this feature can be used.

Click to update the task dates.  The dates will be updated based on the dates in your schedule module.